TROOP 817

Committee Chair | Secretary | Treasurer | Membership Coordinator

Outdoor & Activities Coordinator | Advancement Coordinator | Training Coordinator | Troop Chaplain | Point Of Contact | Grubmaster | Parents' Role

Committee Chair

Job Description: Serve as the Chief Executive Officer of the Troop Committee.  The Committee Chair votes only in the event of a tie vote.

The Committee Chair is elected by the Troop Committee and shall hold that office at the pleasure of the Committee until he/she resigns or a replacement is voted into office.

Committee Chair duties:

• Organize the committee to see that all functions are delegated, coordinated, and completed
• Call, preside over, and promote attendance at monthly Troop committee meetings
• Prepare Troop committee meeting agenda
• Maintain a close relationship with the chartered organization representative and the Scoutmaster
• Interpret national and local policies to the Troop
• Ensure Troop representation at monthly District Roundtable
• Secure top-notch, trained individuals for camp leadership
• Arrange for charter review and re-charter annually

Committee Secretary

Committee Secretary duties:

• Keep minutes of meetings and send out committee meeting notices
• At each committee meeting report the minutes of the last meeting
• Assures tour permits and permission slips are properly prepared and submitted
• Assures membership and registration material is distributed and properly completed
• Coordinate the following activities: Phone Tree, Troop Roster, Photo Copy Resources, Newsletter, Hospitality, and Web Page
• Maintains and distributes Troop policies and procedures
• Handle publicity
• Conduct the Troop resource survey

Committee Treasurer

Committee Treasurer duties:

• Handle all Troop funds.
• Maintain checking and savings accounts
• Pay bills on recommendation of the Scoutmaster and authorization of the Troop committee
• Maintain adequate records for IRS filing purposes
• Train and supervise the Troop Scribe in record keeping
• Keep adequate records in the Troop Record Book
• Supervise money-earning projects, including obtaining proper authorizations
• Supervise the camp savings plan
• Lead in the preparation of the annual Troop budget
• Lead the Friends of Scouting campaign
• Report to the Troop Committee at each meeting
• Coordinate the following activities: Fundraising, Scrip, Troop T-Shirts, Patches, Nametags, Popcorn Sales, and Scout-O-Rama Ticket sales.

Committee Membership Coordinator

Committee Membership Coordinator duties:

• Responsible for Webelos-to-Scout transition
• Coordinates Troop representation at District transition night
• Coordinates Troop visits by Webelo Scouts, their Den Leaders, and their parents
• Welcomes Webelo Scouts, Den Leaders, and their parents visiting the Troop
• Discusses Troop operation with prospective Webelo parents
• Coordinates Webelo Scouts with their parents to attend Scouting-On-Display with the Troop

Committee Outdoor & Activities Coordinator

Committee Outdoor & Activities Coordinator duties:

• Promotes the National Camping Award
• Ensures a monthly Outing Program
• Consults with the Scoutmaster to prepare for each outing or activity
• Arranges through the outing Point Of Contact (POC) to secure all required permits, permission slips, campsites, and transportation
• Coordinates with the POC the following annual outings/activities: Scouting For Food, Camporee, Scouting On Display, Scout-O-Rama, and Summer Camp
• Coordinates the activities of the adult committee member POCs for Service Projects
• Report to the Troop Committee at each meeting.

Committee Advancement Coordinator

Committee Advancement Coordinator duties:

• Encourages Scouts to advance in rank
• Works with the Troop Scribe to maintain all Scout advancement records
• Arranges Troop Board of Reviews and quarterly Courts of Honor
• Develops and maintains a Merit Badge Counselor list
• Complete and submit the correct form to the Council Service Center to secure badges and certificates
• Work with the Troop Librarian to build and maintain a Troop library of merit badge pamphlets and other advancement literature
• Recruit committee members to serve as Life to Eagle Advisors
• Report to the Troop Committee at each meeting

Committee Training Coordinator

Committee Training Coordinator duties:

• Ensures Troop adult leaders and committee members have opportunities for training
• Maintains an inventory of up-to-date training materials, videotapes, and other training resources
• Maintains a record of adult training for purposes of re-certification and fulfilling BSA requirements
• Works with the District training team in scheduling Scout Adult Leadership Training (SALT) for all new adult leaders
• Responsible for BSA Youth Protection training within the Troop
• Encourages Junior Leadership Training (JLT) within the Troop and at the council and national levels
• Reports to the Troop Committee at each meeting

Troop Chaplain

Troop Chaplain duties:

• Provides a spiritual tone for Troop meetings and activities
• Gives guidance to the Chaplain Aide
• Promotes regular participation of each member in the activities of the religious organization of his choice
• Coordinates visits to homes of Scouts in time of sickness or need
• Gives spiritual counseling service when needed or requested
• Encourages Boy Scouts to earn their appropriate religious emblems
• Reports to the Troop Committee at each meeting

Committee Equipment Coordinator

Committee Equipment Coordinator duties:

• Supervise and help the Troop procure equipment
• Work with the Troop Quartermaster on inventory and proper storage and maintenance of all Troop equipment
• Make periodic safety checks on all troop gear, and encourage Scouts in the safe use of all equipment
• Report to the Troop Committee at each meeting

Parents' Role

The role of parents is to be supportive of the Troop's efforts and to provide the atmosphere Scouts need to learn and excel. 

Parents should:

• Read their Scout's handbook

• Understand the Aims and Methods of Scouting

• Actively follow their Scout's progress or lack thereof and offer encouragement and a push when needed

• Show support to both the individual Scout and the Troop by attending all Troop Courts of Honor and as many Troop meetings as possible

• Assist, as requested, in all Troop fundraisers, activities, and outings

• Participate on Boards of Review

• Carry out your responsibilities as a Troop Committee member